It has taken 2 1/2 days, but we're ready! Prep is finished! The more you can do ahead, the better. Marge and Monica organize all of the crafts and bundle them into boxes for each day. When I set up the craft room, first I covered all of the tables with plastic covers, set up one table with the first day's craft materials, and taped examples for each day's cafts on the wall. We house supplies along a wall in the craft room: markers, scissors, crayons,my rushes, glue, stickers, newspaper, etc. Our children prepare banners to process into Mass on Friday and Sunday as groups. These are laid along another table.
Story was much more elaborate. Marisa used clothes racks, tri-pods, rope, poles, risers, and a table to create a set. (See photos above.) The Prayer room consistent of tables in the Conference room. These tables were covered, too. Along the wall are supplies for Prayer: stamp pads, materials for clothespin dolls, stickers, verses, markers, tape, glue sticks, lids, etc. I set up the prize table and vocations table in the Prayer room, too. We collect religious goods, sacramentals, prayer cards, metals, for the children to have each day and award prizes on Friday.
Games is simple. We clear a large room and lay out supplies. So prep consisted of folding tables and chairs. The children play games outside until the weather is inclement or the heat index is too high.
Songs takes place in the social hall. The main preparation is setting up the electronics: DVD, sound system, microphone, etc. Additionally, we set up nine or ten tables in the Hall, covered in red, with table tents and goodies: each day's tabloid, coloring pages, story bags, wrist wraps,and back-stage pass. Along the wall are tables with costumes, animal masks, sun glasses, jewelry, and belts.
Snacks require some planning. We make up Monday's snack the day before to save time the first day, which is usually hectic. So, we made pudding from scratch on Saturday. When it didn't set, we bought instant pudding and made ten more batches on Sunday. The pudding was poured into sand pails with crushed vanilla wafers for sand, with gummy worms and fish.
The Registration tables are outside the Hall as the families enter. Marge sets up a white board with all of the teams for everyone to see who is located where. Marge prints and posts copies of the schedules with rotations and times outside each room, in folders for each team, along the hall, everywhere! We decorated with 100 hand-colored sketches I drew and Carrie and Sue copies. All of Carrie's grandchildren colored and mounted the finished work onto card stock which we posted all over. We used letters to spell out names: Jonah, David, etc. on the doors with pictures. We used movie props to decorate by the registration tables as children enter along the red carpet. We set up a simple backdrop for photos of each child.
The crew setting up colored, set up tables and chairs, decorated, tested the electronic equipment, made copies, learned how to print photos, checked registrations, distributed markers and crayons, and generally were awesome! Six young children helped on two different days.
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