Our VBS programs typically run from Monday-Friday; Sunday, after Mass, is the final push. The banner goes up a month in advance to advertise camp. I like to set up the craft room weeks in advance to arrange the tables and chairs, display the craft samples, post verses, and inventory supplies. I load this room with extras, cover all of the tables, save a stack of newspaper for messier crafts, and arrange bins with supplies: glue, markers, foam brushes, stickers, etc.
After Mass, the Social Hall is organized: tables and chairs, posters, props, tents, boots, Camo, etc. We also make the bread dough for Monday's snack. Registration tables, marker board, and signs are posted. The story room is cleared and Monday's props are organized. The tables in the Social Hall are covered with plastic table cloths and labeled with table tents to identify teams. Each camper gets a placemat, coloring page, bag, hat, and dog tag. Each day, we put out a little prize. The children store their crafts and prizes in their cloth bags. With large groups, I sew the cloth bags to save money. (Amazon sells camo drawstring bags reasonably, to save time, or if you have a smaller group.)
Once the stage is set for Monday, we focus on the technology: the CD player, the DVD player, and the LCD projector. I use the CD player for music, even when we have live music. The songs are on as the kids enter each morning. We broadcast the lyrics. Each morning, there is a two minute DVD to review the theme. Test your equipment the day before so you can make an emergency run to Walmart for missing cables. Each morning, I set up the music and DVD, first thing! If something is going to go wrong, it is probably the technology.
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